Privacy Policy

1. Information We Collect

Depending on the verification request, we may collect information including:

• Name and contact information.
• Email address and telephone number.
• Name and details of an educational institution or organization.
• Job title, role, department, or institutional affiliation.
• Institutional or organizational email address.
• Information necessary to establish eligibility for a DevCore discount.
• Information about your educational, professional, or organizational affiliation.
• Documents, links, identification information, or other supporting information voluntarily submitted for verification.
• Information submitted through forms used for the verification process.
• Technical information that may be generated when accessing or submitting information through the Portal, where applicable.

We ask applicants to submit only information that is reasonably necessary for verification.

2. Purpose of Collection

We collect information primarily to:

• Verify whether an institution, organization, or individual qualifies for DevCore discounts or special pricing.
• Confirm an applicant's relationship with an educational institution or organization.
• Communicate with applicants regarding their verification request.
• Review, approve, reject, or request additional information concerning an application.
• Prevent fraudulent or unauthorized use of discounts.
• Maintain records of verification decisions.
• Administer and improve the Portal and verification process.
• Protect the security and integrity of DevCore services.
• Comply with applicable legal and regulatory obligations.

We do not collect information for purposes unrelated to the verification program unless otherwise disclosed to you.

3. Confidential Information

Information submitted through the Portal may contain confidential institutional, professional, or personal information.

We treat submitted information as confidential and limit access to personnel, contractors, or service providers who reasonably require access to perform verification, security, technical, administrative, or legal functions.

Applicants should not submit highly sensitive information that is not necessary to establish eligibility.

4. How Information Is Collected

The Portal may use online forms, including forms provided through third-party services, to collect verification information.

Information submitted through these forms may be transmitted to and stored in systems operated by DevCore or by third-party service providers acting on our behalf.

By submitting information, you acknowledge that your information may be processed through these third-party services as necessary to operate the verification program.

5. Third-Party Service Providers

We may use trusted third-party service providers for functions such as:

• Form and data collection.
• Database services.
• Hosting and infrastructure.
• Security and monitoring.
• Communications.
• Technical support.
• Other services necessary to operate the Portal.

These providers may process or store information on our behalf. We seek to use providers that maintain appropriate technical and organizational safeguards and require them to handle information in accordance with applicable contractual and legal requirements.

Our database and hosting infrastructure used for the Portal is located in Frankfurt, Germany.

Third-party providers may have their own privacy policies and terms governing their services. We remain responsible for determining how information is used for the DevCore verification program, while the relevant providers may process information as service providers or processors on our behalf.

6. Data Security

We take reasonable technical and organizational measures designed to protect information against unauthorized access, disclosure, alteration, loss, or destruction.

These measures may include access controls, authentication mechanisms, restricted administrative access, encrypted transmission, infrastructure security controls, and other appropriate safeguards.

However, no method of transmitting or storing information over the internet can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security.

7. Data Retention

We retain verification information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

• Completing and documenting verification.
• Maintaining records of discount eligibility.
• Preventing fraud or abuse.
• Resolving disputes.
• Maintaining appropriate business records.
• Complying with legal obligations.

When information is no longer reasonably required, we may delete, anonymize, or otherwise securely dispose of it, subject to applicable legal or operational requirements.

8. Disclosure of Information

We do not sell your submitted verification information.

We may disclose information where reasonably necessary:

• To employees or authorized personnel responsible for verification.
• To third-party service providers that support the Portal.
• To professional advisers where necessary.
• To comply with applicable law, regulation, legal process, or governmental request.
• To investigate fraud, abuse, security incidents, or violations of our terms.
• To protect the rights, property, safety, or security of DevCore, our users, or others.
• In connection with a merger, acquisition, restructuring, sale of assets, or similar business transaction, subject to applicable law.

We seek to limit disclosures to information reasonably necessary for the relevant purpose.

9. Legal Basis for Processing

Where applicable data protection laws such as the General Data Protection Regulation (“GDPR”) apply, we may process personal information on one or more of the following legal bases:

• Your consent.
• The performance of steps requested by you before entering into a contractual relationship.
• Our legitimate interests, including verifying eligibility, preventing fraud, securing our services, and administering the discount program.
• Compliance with legal obligations.

Where processing is based on consent, you may withdraw your consent where permitted by applicable law. Withdrawal does not affect processing that occurred before withdrawal.

10. Your Privacy Rights

Depending on your location and applicable law, you may have rights including:

• The right to request access to personal information we hold about you.
• The right to request correction of inaccurate information.
• The right to request deletion of your information.
• The right to request restriction of processing.
• The right to object to certain processing.
• The right to data portability where applicable.
• The right to withdraw consent where processing is based on consent.
• The right to lodge a complaint with a competent data protection authority.

We may need to verify your identity before fulfilling certain requests.

11. International Data Transfers

Although our database and hosting infrastructure is located in Frankfurt, Germany, certain third-party service providers, personnel, or supporting systems may operate from other countries.

Where personal information is transferred internationally, we will take reasonable steps to ensure that the transfer is carried out in accordance with applicable data protection laws and that appropriate safeguards are used where required.

12. Children's Privacy

The Portal is intended for institutions, organizations, professionals, and other individuals seeking to establish eligibility for DevCore services.

We do not knowingly request or intentionally collect personal information from children where such collection is prohibited by applicable law.

If you believe a child has submitted information to us improperly, please contact us so that we can review and, where appropriate, delete the information.

13. Accuracy of Submitted Information

You are responsible for ensuring that information submitted through the Portal is accurate, current, and not misleading.

You should not submit information belonging to another person or organization without appropriate authorization.

DevCore may request additional information where reasonably necessary to verify an application.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, practices, legal requirements, or security measures.

When we make changes, we may update the effective date shown at the beginning of this Policy. Your continued use of the Portal after an updated Privacy Policy becomes effective constitutes acknowledgment of the updated Policy, where permitted by applicable law.

15. Contact

If you have questions about this Privacy Policy, the information we hold about you, or the DevCore verification program, please contact DevCore Enterprise through the contact information provided on the Portal or through our official business contact channels. The contact email is edu@devcore-enterprise.site.